Wayne Connect offers calendaring which can be used to easily manage and schedule meetings with other users. Follow the steps below to mark attendance as optional in a calendar event invite. Create a new calendar event by clicking the arrow next to New+ in either Outlook or your Outlook calendar. Click Calendar Event. Add attendants under People. Adding/removing attendees. If all you do is changing the attendees for a meeting request, then Outlook will ask you if it should send out the meeting update to all attendees or to send out invites/cancellations to the people who have been added/removed only. You can, however, add recipients as optional attendees. Create a new meeting request. A small 2-minute tutorial on how to invite an additional attendee in Outlook meeting. Lots of time we want to add a person to outlook invite. More information. When a meeting organizer updates a meeting by adding or removing an attendee, the following notifications are no longer displayed in Outlook on the web: Send updates only to added or deleted attendees. Send updates to all attendees. These options were removed from Outlook on the web, and the code logic was moved to the server. How to place the optional meeting request in outlook quora how to place the optional meeting request in outlook quora how to add and remove meeting required optional resource attendees in outlook how to add optional attendees in outlook mail smartly. Whats people lookup in this blog.
-->Original KB number: 3197165
More information
When a meeting organizer updates a meeting by adding or removing an attendee, the following notifications are no longer displayed in Outlook on the web:
- Send updates only to added or deleted attendees
- Send updates to all attendees
These options were removed from Outlook on the web, and the code logic was moved to the server. Therefore, the server makes the decision about whether to send the update to all attendees or only to attendees that are added or deleted.
Note
This change affects only Outlook on the web. These notifications are displayed in Microsoft Outlook when a meeting organizer adds or removes attendees from an existing meeting request.
Two kinds of updates
There are two kinds of updates:
- An update that requires a response
- An informational update
Note
By default, updates are not sent to all recipients but only to the specific adjusted recipients (added or deleted attendees). If the attendees list contains an unexpanded distribution group, any updates are sent to all recipients.
Updates are sent to all recipients for single and recurrence meetings when one of the following items is changed:
- Location field
- Message body
- Attachments
These updates are informational, and they do not require the recipient to process (accept/decline/tentative).
Updates are sent to all recipients to be processed when one of the following changes occurs:
Add Optional Attendees In Outlook Calendar Invite
- Start/end date or time changes
- Recurrence pattern changes
- Instance of a recurrence pattern changes
- Instance or series cancellations
How To Invite Optional Attendees In Outlook 2010
These updates require a response, and they do require the recipient to process (accept/decline/tentative).
How To Show Optional Attendees In Outlook Invite
Still need help? Go to Microsoft Community.